Purchase Order Generator

Official document buyer sends to seller authorizing purchase. Specifies items, quantities, agreed prices, delivery date, payment terms. Legally binding.

PO from buyer to seller (offer to buy). Invoice from seller to buyer (request payment). PO comes first, invoice after delivery.

PO number, date, buyer details, seller details, items with quantity and price, total, delivery address, terms (payment, delivery), authorization signature.

Yes - signed by authorized person (manager, director). PO without authorization is invalid. Set internal approval limits for different amounts.

Common: PO-2026-001, PO/COMPANY/2026/001. Sequential, year-wise. Maintain register. Helps track orders, payments, deliveries.

Issue Amendment PO referencing original. Or cancel and reissue. Document changes with email trail. Both parties must agree.

Net 30 (pay in 30 days), Net 60, 50% advance + 50% on delivery, COD (cash on delivery). Choose based on business relationship.

Before shipment - usually OK with notice. After shipment - return shipping cost. Before delivery - check seller policy. Document everything.