Termination Letter

Company Name
Company Address

Date: 2026-04-26
Ref: TERM/2026/____

To,
Employee Name
Employee ID: EMP12345
Designation: Software Engineer

Subject: TERMINATION OF EMPLOYMENT

Dear Employee Name,

With reference to your employment with Company Name, and after careful consideration, the management has decided to terminate your employment from the position of Software Engineer effective 2024-12-31.

1. REASON FOR TERMINATION
consistent under-performance despite multiple PIPs

2. LAST WORKING DAY
Your last working day with the company shall be 2024-12-31.

3. FULL & FINAL SETTLEMENT
Your Full & Final settlement will include:
(a) Pending salary up to last working day.
(b) Encashment of unused leaves as per policy.
(c) Notice period payment as per policy
(d) PF, gratuity (if applicable).
The settlement shall be processed within 30 days of your last working day.

4. RETURN OF COMPANY PROPERTY
You are required to return all company property including:
- Laptop, ID card, access cards
- Confidential documents and data
- Any other items provided during employment

5. CONFIDENTIALITY OBLIGATIONS
Your confidentiality obligations shall continue to apply post-termination. You are restrained from disclosing any company information to any third party.

6. NON-COMPETE / NON-SOLICITATION
You shall comply with all non-compete and non-solicitation clauses in your employment contract.

7. EXPERIENCE CERTIFICATE
An experience certificate will be issued upon completion of all formalities and clearance.

We wish you the very best in your future endeavors.

For Company Name,

_______________
HR Manager / Authorized Signatory